Top five travel documents to email yourself before you travel

A lost or stolen passport or ATM card is a surefire way to add stress to any trip. As a preventative measure, I keep a list of travel documents (scanned, as necessary) in my inbox, so I have them at the ready should I run into trouble. Before you head out on your next trip, make sure you have the following documents, copied, prepped and prepared in the event you need them quickly:

1. Passport
If your passport mysteriously goes missing from the hotel security box or hostel front desk, or you’re mugged or robbed on the road, scanning a back-up copy can save you hours of paperwork and waiting. If you need a visa for travel, scan a copy of it, as well.

2. Medical and travel insurance cards (if applicable)
Not all medical insurance covers travel outside of the U.S., so check before you get on a plane. If you plan on visiting a region prone to civil unrest, natural disasters, or general sketchiness, have a medical condition, or are a fan of adventure travel, travel insurance might be worth looking into.

3. Bank and credit card collect call numbers
Keep the bank phone numbers nearby. It won’t bring your cards back if they’re lost or stolen, but at least you can report and cancel/put holds on them, ASAP. Most financial institutions have collect call numbers you can use from a foreign country.

4. Emergency contacts and relevant health information
At a recent appointment with a new physician, he noted that I was allergic to penicillin, and asked what happens if I take it. I explained I have a family history of anaphylaxis, and he asked why I don’t wear a medical alert bracelet, especially given my occupation as travel writer. It’s a good idea that never would have occurred to me. So while you’re typing up that list of contacts, including doctors, add in any life-threatening allergies or medical conditions. Should you wind up in a medical emergency, odds are someone, somewhere, will speak English. Or write it down in the language of the country you’re visiting (Lonely Planet Phrasebooks are invaluable for this kind of translation, even if you need to say it in Urdu or Thai).5. Itinerary
Be sure to send copies of your travel itinerary to family and/or a close friend. If you’re backpacking and don’t know where you’ll be staying or don’t have a world phone, the ubiquitousness of global cyber cafes makes it easier than ever to stay in touch, even in rural areas.

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U.S. Department of State contact info/Embassy and Consulate list
If you spend a lot of time overseas, especially if you fall into the category cited in #2, it’s a very good idea to register your trip with the U.S. Department of State. In the event of an emergency requiring evacuation, you’ll be in their system. It’s also helpful to keep the embassy/consulate link in your inbox and on your person, in case you or a fellow traveler runs into trouble.

Immunization card
Some countries or regions require you to present this, to prove you’ve had the necessary vaccinations before being admitted entry. Admittedly, I’ve never actually had to produce this document, but better safe than denied. For a list of recommended and required inoculations for destinations, go to the Centers for Disease Control and Prevention site.

[Photo credit: Flickr user cubicgarden]

Unconventional travel tips to ensure a great vacation

You know the basics: Don’t forget your I.D., pack your 3-1-1 bags, always bring a spare set of clothes, and make sure to charge your cell phone before setting off on your adventure. But how about trying something a little different? Here are some not-so-typical things that can make a vacation fun

Don’t book a hotel before venturing off to your destination.
Take a chance and go to your destination without pre-booking your hotel room. The fun of not knowing where you are going to stay heightens the excitement of the trip. Not only will you be able to see the hotel up-close-and-personal but you might be lucky enough to find a hotel at a cheap rate.

Forget the web. Spontaneity helps keep the fun in relationships, so why not be spontaneous when it come to your vacation activities? Forget researching the web before you go. Get there and explore — you will have the insider’s guide as you explore your surroundings and check with the locals to find the destination’s hidden treasures.

Become your own tour guide. Take a walk around town with others and see what you see. Talk to locals about the town’s history; you are more likely to find secrets and additional information from them than with a tour guide.Cash out. Budgets are extremely important but splurging on something worthwhile can add to the fun of vacationing. You worked hard to be able to go on vacation, so why not treat yourself while you’re there? Whether it is a five-course meal at a high-end restaurant, a pricey souvenir that you are sure to never forget, or VIP seating at the hottest local club, you are sure to have a blast breaking the bank.

Re-introduce yourself to entertainment. Leave the electronics at home. You do not want to be distracted by portable DVD players and iPhones when you are visiting the Grand Canyon for the first time, or climbing Mt. Washington. Re-introduce yourself to entertainment from before it was electronic (i.e., nature, reading, walks and sunsets.)

Pack only what you need. Over-packing can actually save you in the long run. Imagine not having your sneakers on a vacation to the beach. You want to visit the boardwalk and ride the rides, but all you brought were a pair of flip-flops. Nothing brings your mood down like not being able to do what you want to do because you packed lightly.

Antoinette Francis is a Seed.com writer.

Best travel tips from real travelers

Have you checked out Gadling’s 100% reader-generated feature, “100 words or less.” In “100 words or less,” YOU — the expert traveler — get to share your expert travel tips with Gadling and all our readers. Know a sure-fire way to score a cheap hotel room? Confident you know a trick to get an airline upgrade? Share it with us!

We’ve rounded up some of our favorite tips below. Enjoy.

Hotel tips
If you often leave personal items in hotel rooms, remind yourself by writing it down — but write it on a mirror with a dry erase marker instead of on a piece of paper you could easily overlook.

Today’s tech-savvy world requires a lot of equipment to stay “plugged-in.” Cell phones, laptops, and MP3 players all require power cords to recharge. Since these items don’t need to be plugged in all the time, it’s easy to forget your power cords when checking out of a hotel. Increase your chances of recovery by writing your name and contact information on a piece of masking tape and securing the tape to your power cord.

If you’re concerned about the cleanliness of your pillow, the inside of your shirt is probably cleaner (or at least more acceptable) to lie on than a suspect pillowcase. Simply turn the shirt inside-out, slide it over your pillow, and you’re good to go… to sleep.

Sleep better with these other hotel tips.


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Cruise trip tips

Packing a dry erase board and markers and attaching to your cabin door accomplishes several things, including helping you to identify your room and providing an easy way for your family to communicate their whereabouts.
Take an insulated travel mug on your next cruise and it may become your favorite accessory.

If you’re cruising as part of a big group of family and friends, it’s a lot of fun to divide into teams for a scavenger hunt. Items for the hunt can be dares, found objects, and fact-finding missions.

Get a key chain necklace and put your room key on it. Wear this around your neck at all times to avoid losing it or having it stolen.

Whenever we go on a cruise, my husband and I always plan to snorkel on at least one island. On our first cruise, we went on a shore excursion that provided the snorkel, but then we got smart.

Most cruise ships today are multi-deck mini-cities carrying as many as 5,000 passengers. And, unless you’re traveling alone, you may find yourself separated from your traveling party at some point during your cruise. How to stay connected? Give each member of your group a two-way radio, all programmed to the same frequency to help keep you organized and in touch.

Visit our other cruise trip tips.


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Road trip tips

To keep maps and directions safe during a trip, laminate them. For around $30, a home laminating machine will seal standard letter size pages. (Copy and print stores have the capability to laminate larger maps for a minimal fee.) Alternatively, you can use contact paper to cover paper maps. In addition to being more durable, laminated maps offer the advantage of allowing you to draw your route on the map and easily wipe it off later, if you change your mind.

To avoid hours of boredom, plan a “scenic scavenger hunt.” It’s easy. Just write down a list of 100 things you might see along the way, like landmarks, buses or bridges. The first person to complete the list wins.

Before embarking on a road trip, map out two different routes — a slower, scenic route and a shorter, faster (less scenic) route.

Motor through more road trip tips.

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Dining out on vacation tips
When traveling to a foreign city, you can usually find the cheapest and best-tasting food by looking for menus that are written entirely in that city’s native language.

You’ve spent so much money on just getting to Hawaii or Florida, why pay more to sit inside a restaurant? Weather permitting, you should be outside on the grass! Or on the sand. Or at a picnic table.

Before you go out of the country, make a few wallet-sized cards that list what you can and can’t eat in the native language(s) of the country you’re visiting.

Devour more dining out on vacation tips.


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Souvenir tips

T-shirts have always been my favorite travel souvenir. Many of them were sized for an eight year old and most were dreadfully stained, but I could hardly get rid of them. They were my mementos! Instead of tossing them, I cut out all the images and logos and made a travel quilt.

A great take-home and space-saving souvenir for wine lovers are corks from bottles you’ve enjoyed while traveling.

When you find yourself not knowing exactly where you’re going, ask a local to draw directions for you. Keep a store of interesting napkins or papers and a pen on hand to take advantage of the opportunity of being lost. Asking for directions might also lead you to start some great conversations and to gain a deeper insight into the locale you’re visiting.

Save some of these souvenir tips for later.

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Airplane tips
During your next flight, be considerate of the passenger in front of you. When settling down into — or, getting out of — your seat, don’t grab the seat in front of you for leverage.

Sick of hearing about a stranger’s dysfunctional family or odd medical conditions? Avoid conversations all-together by doing a simple thing: wear headphones. They don’t even need to be plugged in.

Your seats are reserved. There’s no circulating air until the plane takes off, and even if you’re the first person on the plane, you’re going to be hot, you’re going to have to move, and you’re going to get elbowed — and maybe get luggage dropped on you. Also, if you’re not the first person to board, you’re going to spend 20 minutes slowly creeping down the crowded walkway. So… stay out in the relative open space of the terminal waiting area until the gate agents make the final boarding call.

Take off with these other airplane tips.

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Traveling with kids tips
Buy at least one disposable camera for each child on the trip. These are inexpensive and will keep your child entertained for a long time. Tell each child that they should take pictures of things on the trip that they find interesting.

The front passenger is always the navigator when I’m traveling with my family or a group. However, I discovered that you can turn your children into junior navigators while helping them learn geography at the same time. It helps eliminate them from asking, “Are we there yet?”

Rather than lug boxes of baby necessities around, consider ordering supplies online — diapers, food, etc. — and shipping them to your destination. You’ll have more room in your car; there’ll be less to pack and unpack; and your neck won’t be so sore from hauling boxes in and out of the house.

Grow up with these other traveling with kids tips.

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Packing for travel tips
Contact lens cases with screw-on lids make great travel accessories. When you want to take small quantities of hair gel, sculpting wax, eye make-up remover, an essential oil, Aloe Vera, or under-eye cream, you can’t beat contact lens cases. They’re small. They don’t leak. They can hold one week’s worth of lotion or gel in each little section.

When traveling over the holidays with gifts, never pre-wrap! Wrapped items may need to be inspected by the TSA, and that could mean they’ll be unwrapped by security before you even get to your destination.

Here’s a way to pack your smallest, but most expensive, items without losing them or space in your suitcase: find a typical pill box and place your precious metals in there. Anything from rings to necklaces will fit.

Store these additional packing tips.

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International travel tips
Guidebooks are all well and good, but they rarely take you off the beaten path. Before arriving in an unfamiliar place, pick an unusual food to track down in your destination; it’s even better if you can find the same food in multiple countries.

Always carry a small calculator when you travel internationally. It will save the day when you are trying to figure out how much things cost in “real” money.

When traveling abroad, get at least a small amount of foreign currency for tips and other unexpected cash expenses before leaving the airport or crossing the border.

Explore the unknown with these other international travel tips.

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To submit your own tips, sign up for a free account at Seed, filter the assignment list by the category “travel” and look for assignment requests with the words “100 words or less.” (And yes: if your tip is published, you will be paid!)

[Photos: Flickr | Fly for Fun; StrudelMonkey; StrudelMonkey]

New TripAdvisor iPhone app makes finding reviews on the go a lot easier

There is no denying that TripAdvisor has become one of the go-to sources of hotel, restaurant and attraction reviews. So, if you have an iPhone (or iPod), check out the newest TripAdvisor app and get your reviews on the go.

The app is very easy to use, and makes finding reviews a beeze – based upon your location, or a manually entered location.

Best of all – you can write your own reviews right on your device, which means you no longer have to wait till you get home so post some praise (or a complaint).

Another handy feature inside the new app is a flight finder – obviously not the first on the iPhone, but I am always happy to see an app go beyond its main purpose. Flight information comes from a variety of sources – including Travelocity, Expedia and Vayama, best of all, the booking process stays right inside the TripAdvisor app.

You’ll find the new (free) app in the App store. A similar version is also available for the Palm Pre, and an Android version is “coming soon”.

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Healthy travel: a tip list

You can never have too much travel advice, in my opinion. You can have bad travel advice, but the folks at online travel news site eTurboNews have compiled a great list of tips designed to help you keep your arteries unclogged and your spine in alignment while you fly or road-trip this summer. Nothing new or ground-breaking, but definitely worth repeating.

Part of the list is dedicated to finding more nutritious alternatives to fatty, sodium-laden airport and airline fare. Since childhood, I’ve possessed a deep phobia of airline food, so I’ve always brought my own in-flight meals. Now that tight-fisted domestic airlines are depriving passengers of even a bag of pretzels, all the more reason to hit the grocery store the day before you travel. If you frequently travel last-minute, make sure you keep a stash of healthy snacks, such as unsweetened dried fruit, granola bars, or nuts in the pantry so you can grab-and-go.

There’s good advice, too, on little things you can do to avoid tweaking your back or neck, and preventing those unsightly varicose veins. I would add that deep vein thrombosis (DVT) is a much more serious, life-threatening issue on long-haul flights. Get up once an hour and take a lap around the plane, and move your legs by doing some stretches in your seat. Happy, unbloated, limber travels!

[Via shine.yahoo.com]