Conference and Meeting Travel: How the packing list is different

by Tom Johansmeyer on
My bag looks different from usual on this trip. Convention travel, though not usually as productive as other forms of business travel, does bring with it the benefit of a lighter bag.

When I go on a regular business jaunt, I usually wind up having to overpack. The problem is that there is just too much happening, and none of it is related. On a normal business trip, usually to visit the IR magazine team in London, I have to be ready for:

• Meetings with my team
• Meetings with my boss
• The sort of work that I do every day
• Special events that have a dress code
• Casual dinners with former colleagues
• Recreational travel, which I usually like to tack on to the back end of a business trip

Conventions and conferences are totally different. I go for one reason, not many. Conference events dominate the agenda, so there really isn’t much time to build in recreational meetings or visits with friends or colleagues – and needless to say, I won’t be seeing much of Vancouver when I’m in town for the RIMS 2011 event. And, I don’t build in leisure travel when I’m on a conference trip, mostly because I’m so busy at the event that I can’t put off returning to the office to catch up.

So, what’s the upside? Well, a lighter bag …Unlike my last few trips – to Palo Alto, Toronto and London – this run up to Vancouver has the benefit of a lighter bag. I won’t need a suit on this trip, just a bit of attire on the upper end of business casual. This also means that I can make the trip with the shoes I’m wearing, which saves lots of space. Since the suit and shoes are usually in addition to a day’s attire, they wind up consuming a disproportionate amount of space. On this trip, everything I need, from socks to cigars, fits in a small carry-on.

Because of the single purpose and straightforward attire, packing for a convention/conference trip is pretty easy. So, what’s in my bag right now?

• Two pairs of pants (for two and a half days on the ground in Vancouver)
• Four shirts – just in case I spill something or have an unexpected night out
• Socks, toiletries, etc. (the basics you’ll need to pack for any trip, regardless of purpose)
• I’m wearing the jeans and shoes that I’ll wear on the flight home

Just to play it safe, most of my shirts can be worn with either pair of pants packed, so if I spill something on a pair of pants, I won’t wind up in a weird stripes-on-pinstripes predicament. Also, I’m short on gadgets for this trip. Since I probably won’t be doing anything other than working the RIMS 2011 event, I don’t need my camera (which takes up far too much space); my BlackBerry camera will get the job done if necessary. My Flip is small enough not to be a bother, and my laptop is tiny. Anything else doesn’t make the cut.

Convention and conference travel can lead to heavier bags if you’re on an event management team, and you get stuck toting marketing materials, brochures and other equipment for a booth or other presence at the event. If you can ship as much of that as possible ahead of time, though, you’ll find yourself with easier shoulders, free hands and the fresh look that comes with not having to check a bag!

Morey’s Piers plans a massive new wooden roller coaster

by Joel Bullock on


Morey’s Piers, located in Wildwood, New Jersey, is planning on building a $10 million wooden roller coaster. The yet-to-be-named attraction will be so large that it will span two of the park’s piers. Two names that the park’s owners are considering are ‘Wildwoody’ and ‘Boardwalk Flyer’. The new wooden coaster is rumored to be designed by Great Coasters International (GCI). They are the designers behind such world-class rides as Thunderhead at Dollywood and Lightning Racer at Hersheypark. The new ride is scheduled to open in 2013.

Morey’s Piers is my favorite seaside amusement park as they already boast a fun wooden coaster in Great White and two steel looping roller coasters in the Great Nor’Easter and the Sea Serpent. I’ll definitely be planning a trip back to Wildwood to check out the park and the new ride. NJ.com has more about Morey’s Piers new roller coaster.

[Photo credit – Flickr User wfyurasko]

Conference and Meeting Travel: Five ways it differs from other business travel

by Tom Johansmeyer on

As I write this, I’m en route to Chicago from New York, the first leg of a trip that will bring me to Vancouver where I’ll be when this story runs. For the first time in a few years, I’m headed to a professional conference, and the preparation process, it has occurred to me, is different from other forms of business travel. From the packing list to the mindset, it’s unlike the other business trips I’ve taken this year.

So, how is conference and meeting travel different? Here are five ways that came to mind pretty quickly:

1. The packing list: my bag is a lot lighter than it usually is (I’ll write more about this later in the week). Convention and meeting travel usually translates to a lighter load (unless you’re stuck toting last-minute items that weren’t shipped in advance)2. The intent is focused: when I go to a conference or event, I usually don’t have a lot of ancillary business scheduled … unlike a routine trip to see my team in London, in which case I try to lump in both business and travel stuff with friends, contacts and former colleagues. On a conference trip, I’m only thinking about the conference – nothing else.

3. The schedule and priorities shift: on a normal business trip, I try to have a return flight later on my final day in town. This gives me the maximum amount of time on the ground relative to cost, ultimately making my trip more productive (better return on investment). On a convention/conference trip, you can wind up stuck in town for a final morning, in order to maximize the value of the last night of the event – and the day after becomes a total flush.

4. The pace and agenda are wacky: client visits, regular visits with my team and even sales calls tend to be predictable. Even if I can tack on recreational travel or additional business, I tend to know what’s going on before I hit the ground, and not much changes once I arrive. Sure, crazy stuff arises from time to time, but most trips are predictable. One conference trips, you wind up hoping to score meetings, drum up some new contacts and just “see what’s out there.” This means that a lot can change quickly, and you have to be ready for anything!

5. The end is much more welcome: at the end of a convention, I usually just want to get home. I’m tired from walking around, making contacts, meeting people I know and generally being “on.” Even trips to meet with clients aren’t this exhausting, because the agenda is usually set and the objectives are so specific. On the last day of a conference, I actually find myself looking forward to getting on a plane … for a change.

American Airlines to test streaming video

by Chris Owen on

American Airlines will begin testing inflight streaming video that enables customers to wirelessly stream content such as movies and TV shows from an inflight library to their personal Wi-Fi-enabled devices during flight.

“We know our customers want to be connected on the ground and in the sky, so we are working hard to stay on the leading edge of connectivity through technology enhancements like this.” said Rob Friedman, American’s Vice President of Marketing

American will also expand inflight Wi-Fi to its narrow body fleet, completing its Wi-Fi rollout fleet-wide. The Wi-Fi expansion will include 93 of American’s domestic 757s used for routes within the continental United States, and up to 50 additional MD80 aircraft the company said in a statement.”By expanding Wi-Fi to the remainder of American’s domestic fleet and adding movies and TV to the already powerful Internet, American and Aircell continue to transform the inflight experience,” said Ash ElDifrawi, Executive Vice President and CMO of Aircell. “In this new era of inflight entertainment and inflight connectivity convergence, we are proud to be American’s partner in innovation and applaud their leadership.”

The streaming video offering is American’s latest enhancement in a series of investments in mobile technology.

“Mobility is where we are all headed and our focus on new technologies in this space is unmatched by our competitors,” added Friedman.

Do you agree? Is American the best for inflight connectivity? Share your experience with us here.

Flickr photo by boeingdreamscape

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Forgotten space pioneer: 50th anniversary Alan Shepard’s historic flight

by Sean McLachlan on

Fifty years ago today Alan B. Shepard Jr., became the first American in space when he flew in the Freedom 7 mission. He got 116.5 miles up and his flight lasted 15 minutes, 28 seconds. He made history, but has been generally forgotten.

Why? Because he was the second man in space. Yuri Gagarin made it into space 23 days earlier and won the second round of the US-Soviet space race. The Soviets won the first round too, when they got the first satellite into orbit in 1957.

Neither man achieved full orbit, but they did prove you could survive the trip and they paved the way for future space missions. Both deserve to be remembered.

NASA has an excellent interactive webpage about the mission and the capsule he flew in is on display at the Armel-Leftwich Visitor Center at the U.S. Naval Academy in Annapolis, Maryland. Shepard was an alum (Class of 1945) so needless to say they’re pretty proud of him over there.

Shepard later landed on the Moon in the Apollo 14 mission and drew laughs and criticism when he played golf in low gravity. You can see the Apollo 14 command module at the John F. Kennedy Space Center.

[Photo courtesy NASA]