Mixing Business with Adventure

The New York Times had an excellent article a couple of days back offering up some great tips on how to mix business and adventure for travelers who are frequently heading over seas for their jobs. Often times those travelers are short on free time, and may only be visiting a country for a few days, but that doesn’t mean they can’t take advantage of that time to still take in the local sights and soak up some culture.

The article is written by Sue Brush, who is the Senior Vice President for Westin Hotels and Resorts, and for the past 20 years her job has taken her all over the planet. In that time, she’s seen a lot of changes in the way that we travel, and had the opportunity to explore dozens of foreign lands.

For business travelers, the key is to be efficient and take advantage of what ever amount of time is at your disposal. Sue says that when she was in Egypt back in 2007, she immediately switched into casual clothes upon her arrival and went to see the pyramids and to ride a camel in the Sahara. In total, she estimates that she spent no more than an hour taking in the sights, but it was still worth the effort.
The frequent flyer also recommends getting as much work done on the long flights as you possibly can. Many people relax, read, watch the inflight movie, or sleep while in transit. But if you take advantage of that time, and get some work done before your arrival, it may afford you the opportunity to enjoy the destination to a much larger degree.

With a little foresight and planning, the opportunity to mix in a little adventure can make those long business trips more rewarding and pleasureable.

Budget Travel: Ride the rails

Travel by train means that you must enjoy “getting there” as much as “being there.” Since it takes a lot longer than flying, you have to make transportation part of the experience. Don’t just think about hopping on a train to get somewhere. Instead, you’re going to the train! And, eventually, it will lead someplace.

Even with fantastic deals on flights right now, travel is still expensive. A long flight followed by a long stay in a hotel adds up quickly. Because the economy is circling the drain right now, a lot of frequent travelers are changing their habits. Vacations that would normally last a few weeks are being pared back to a few days. Trips abroad become trips in the United States. Dreams of Hawaii are confined to the lower 48. Weeks are becoming weekends.

This is where the train can help.

If you’re looking for a weekend getaway, deals by rail abound, and you can replace short flights with reasonable train rides. You’ll pay a fraction of what you would for a flight, enjoy the journey and still have plenty of time at your eventual destination.

Before we even talk about at train fares, let’s look at the hidden cost of flying. I’m not referring to taxes and fees … we all know about that. Instead, reflect on your last trip to the airport. I just flew out of JFK two days ago. It cost me close to $60 to get a town car from my Upper West Side digs. While that sounds like a relatively luxurious way to roll, a taxi would have cost about the same. I could have taken the subway, but that would have required lugging my baggage around for two hours. I’ll have to pay the same amount to get home from the airport next week. Transportation from the airport to my hotel wasn’t as bad, but it’s still another hidden cost.

If you don’t live in a city, you may wind up driving yourself to the airport. Depending on the length of your trip, that could cost at least as much as my town car rides, maybe more. There is no way around it. Expect to add at least $100 to the cost of your airfare to get a real sense of how much your flight is going to cost.Trains are different. I can catch Amtrak from Penn Station, which is a short subway ride ($2), or around $7 by taxi. When I get to my destination – for me, it’s usually Boston or Washington, D.C. – I can do the same. Train stations tend to be in the cities to which you’re traveling, while airports are on the outskirts (at best).

You also save time.

A flight from New York to Boston, for example, takes less than an hour. But, I have to spend 45 minutes in a car en route to the airport. And, I have to spend at least 45 minutes at the airport waiting for my flight. For peak travel times, it’s smart to arrive at least an hour early. Then, depending on traffic, it’s at least another half hour from Logan Airport into Boston. All in, my trip is more than three hours long. By train, it’s 15 minutes to Penn station, three hours on the train and 10 minutes from South Station to the downtown.

Okay, since it’s break-even on time, let’s talk about cost. You can get lucky with prices on these short run flights, but you have to be careful. If you wind up on a peak time for business travelers – who don’t usually shop for bargains – you’re competing for space and paying a premium. This happens with the train, as well, but not to the same extent.

Most of Amtrak’s hot deals are on the East Cost right now, where a roundtrip ticket almost anywhere seems to cost less than $50 for a weekend getaway. Out west, there are plenty of low-priced tickets, as well, including a round trip between San Diego and San Francisco for less than $150.

If you need some peace for the weekend, the train may be the best option you never thought about. There aren’t many good flights for under $100, even for the short runs that you could cover by train. And, you’ll avoid the hidden costs of air travel. The best part? There’s no flight attendant galley for Uma Thurman to disrupt!

Business travelers lead the downward spiral

Thank the recession. In particular, thank the business travelers. These guys are the backbone of the travel industry, racking up thousands of dollars in expenses a week, filling planes and paying full price because they don’t have a choice. I spent five years gripped by that lifestyle, and I don’t miss it. But, I did learn who keeps the travel market afloat, and it’s not you (and it’s not me anymore). Since these guys aren’t spending as much money as they did a year or two ago, everyone is suffering.

And, you could benefit from all this.

Hotels and airlines are offering fantastic deals right now in large part because the business travelers aren’t checking in the way they used to. An AP reporter, for example, nabbed a room at the Waldorf Astoria in Palm Springs, CA for $130 a night (including taxes). Oh, and it was the “Spa Villa.”

So, how bad is it? Smith Travel research pegs occupancy at North American hotels at 52.3 percent, down 10.3 percent from a year ago. Hotels’ average daily rates were down 3.3 percent on average, to $101.84. Hotels are half full (or, half empty?), and rooms aren’t fetching as much.

If you think it could be worse, it is. The real number that hotels watch is REVPAR – revenue per available room. Basically, take all the money a hotel pulls in for a day and divide it by the total number of rooms in the hotel (not just the rooms that are occupied). After all, every room – occupied or not – represents a chance for the hotel to make money. So, the true test of its performance is how well a property is doing relative to its entire inventory. This is the number by which hotels live and die.

It’s down 13.3 percent to $53.28.

So, if you expect Monty Hall to be at the front desk, you won’t be disappointed. They need to make a deal, and you stand to win big. As always, there is a catch. You may have to pay for your room before your trip and submit to draconian cancellation terms. If you can’t stomach such words as “non-refundable,” this market is made for you.

First dating website for business travelers

Fresh off the PRNewswire, Gadling has received word that the good people at Eros Partners, LLC have launched the “first dating website focused on business travelers.” Of course, the word “dating” is used loosely here as the site, along with Eros Partners’ other ventures, is geared more towards casual encounters than long-term relationships. But, hey, business travel is lonely so you might as well get your johnson some action while you’re on the road securing the Johnson account. Am I right?!

The new site, Travelingencounters.com, allows users to create a profile in their home city and then calendar up to four business trips. Once calendared, the user’s profile shows up in searches for the other cities, as well. According to the press release, “a member’s private profile focuses on intimate topics such as health, grooming and their views on adult subjects.” I have a sneaking suspicion that the “adult subjects” are not a reference to opinions on how to diversify your 401(k) investments.

Eros Partners is the same company that brings you a wide array of adult sites, including one that allows users to rate their experiences with “escorts” more than one that focuses on casual or discreet relationships. So keep that in mind before you browse too much in the office. But what you do on your private time on business trips is your…well, business. As for me? I’ll stick to my hotel’s wide array of pay-per-view movies and free lotions.

Second China allows for virtual culture training

A team of University of Florida computer engineers have used the online world Second Life to create a virtual Chinese city that users can “visit” to simulate Chinese cultural experiences. The goal of Second China, as it is called, is to allow diplomats to gain experience interacting with Chinese nationals in typical settings such as business meetings.

Second China seeks to enhance the Chinese culture training that Americans receive before embarking to China so that they can hit the ground running once they arrive. Unlike other areas of Second Life in which all of the avatars are controlled by an actual human being, Second China has computer controlled avatars with whom you can interact. This ensures that all visitors to Second China will have similar experiences which allows for a more reliable training environment.

The project was supported by a $1.25 million dollar federal grant, so your tax dollars are truly at work here. My company offers culture training for employees who will be working overseas and I have both attended and facilitated some of those sessions. I think they more than adequately prepare people for local customs and social mores. I can’t imagine myself sitting at my computer, logging into Second China and attending a virtual meeting. That just seems foreign to me. Get it? Yeah, well, this idea seems about as good as that joke.

Rather than interact with some creepy avatar in a virtual meeting (aren’t real business meetings torturous enough?), I’d rather speak with peers who have been to China and seek their advice before traveling over there. Or I could read a book about conducting business there. Those just seem like more appealing uses of my time.

Can a virtual world help simulate cultural experiences? Maybe. But I’ll just grab some dim sum in Chinatown and call it a day. Thanks anyways.

Source: Science Daily